Summary of the Program
What is it? The Associated Colleges of the South (ACS) Tuition Exchange (TE) Program is a benefit (though not an automatic one) for employees of 15 ACS member institutions (listed below) to allow their children or dependents to attend another ACS college or university at a relatively low cost. Participation costs parents just $2,000 per year. Eligibility does not guarantee acceptance to the institution or approval for tuition exchange.
Participating ACS Institutions: Birmingham-Southern College, Centenary College, Centre College, Furman University, Hendrix College, Millsaps College, Morehouse College, Rhodes College, Rollins College, Southwestern University, Spelman College, Trinity University, University of Richmond, Sewanee: The University of the South, and Washington and Lee University.
Student Eligibility. Entering first year, currently enrolled, and transfer students are eligible to apply. The parent/guardian’s home Tuition Exchange Coordinator must certify the applicant’s eligibility, then the student must also apply to and be accepted by the desired institution, and that institution must choose to offer the student the Tuition Exchange benefit.
Restrictions. There are certain limitations including the following: the student must be full-time and must be pursuing a bachelor’s degree. TE is available for a maximum of four academic years, and if a student withdraws during a term, the term is still counted as a term of TE participation. Student eligibility must be recertified each academic year and is not guaranteed. Not all off-campus programs count towards TE; before signing up for a program you should check with the TE Coordinator. By July 15, the yearly $2000 fee must be paid. Once paid, it is not refundable (if, for example, the student decides not to attend that year). Other limitations and restrictions in special circumstances are detailed in the Tuition Exchange Coordinators’ Manual.
Admission to the receiving college or university. Prospective first-year students seeking the Tuition Exchange benefit must simultaneously apply for admission at the desired institution, meeting all deadlines and paying all application fees set by the institution. Each ACS institution retains full autonomy over admission and retention of its Tuition Exchange students. The participating institutions also have the right to place limits on the total number of participants they will accept or send to other ACS institutions, meaning that even if a student qualifies, they may not receive the Tuition Exchange benefit if there are a large number of current participants.
Applying for the Tuition Exchange Benefit. Students and parents/guardians should contact the ACS Tuition Exchange Coordinator at their home institution, who will collect necessary information from them to apply for Tuition Exchange. Usually the parent/guardian must fill out an informational form, available here, and give this to the Tuition Exchange Coordinator to begin the process. The point of contact for students and parents/guardians is their Tuition Exchange Coordinator.
Institutions will notify applicants as to the admission decision according to their normal application timetable. After that notification, TE applicants will be notified by the institutions where they have been accepted whether they have also been accepted for Tuition Exchange, refused Tuition Exchange, or placed on a wait list for Tuition Exchange.
Charges included in the ACS Tuition Exchange. In general, “tuition” means all tuition and fees charged by the institution with the exception of room, board, and special fees not charged to all students. Institutions may require other fees not covered by the Tuition Exchange benefit, and it is the responsibility of the student and parent/guardian to inquire about them. Students with additional need are encouraged to discuss financial aid with institutions to which they are applying.
Participating Institutions and Import Limits:
|Centenary College of Louisiana||none*|
|Centre College||2 imports per year|
|Furman University||2 imports per year|
|Rhodes College||3 net imports per year|
|University of Richmond||2 net imports per year|
|University of the South||2 imports per year|
|Washington and Lee University||2 net imports per year|
*”None” in the chart above does not imply that all eligible students who are admitted and apply for Tuition Exchange are funded. It means that the number granted is determined on an annual basis. “Net imports” refers to the number of imports minus the number of exports.
In general, if you are a parent or student and you have any questions, please contact your Tuition Exchange Coordinator, because policies vary slightly from institution to institution.
For information about the ACS administration of Tuition Exchange, contact Deanna Lord at firstname.lastname@example.org or 404-636-9533 ext. 10.
Online Application form:
[BROKEN]You must be a registered Tuition Exchange Coordinator to log in to the system. Contact ACS if you are designated as a Tuition Exchange coordinator and require access. USE THE PAGE NAME INSTEAD OF CLICK HERE Click here to log in to the system – use your official college email address as the user name. The first time you attempt to log in, you will need to click the “forgot password” link first to reset your password (you can also reset your password at any time if you forget it). You can download a PDF version of the ACS Tuition Exchange Program: A Brief Guide.